What visa details have to be included in the airline records?

What visa details have to be included in the airline records? - Engine details of water bomber aircraft on sunny day

I have purchased online air tickets for my journey from Bengaluru to San Francisco and return through Cathy Pacific. The journey consists of 4 flights:

Outward Journey:
1. From Bengaluru to Hong Kong by flight No. KA153 on 4.9.2018
2. From Hong Kong to San Francisco by connecting flight No. CX870 on the same day with 4 hours 35 minutes waiting at Hong Kong airport

Return Journey:
1. From San Francisco to Hong Kong by flight No. CX879 on 11.11.2018
2. From Hong Kong to Bengaluru by connecting flight No. KA154 on 12.11.2018 with 2 hours 10 minutes waiting at Hong Kong airport.

I have an Indian passport and US visa.

I have entered the travel documents details as follows:

Particulars of my passport for all the four flights and US visa details in both outward journey tickets and one return ticket from San Francisco to Hong Kong only, not for the journey from Hong Kong to Bengaluru.

Is this correct or am I required to enter the visa details for all four flights? I am confused and need clarification.



Best Answer

For airlines, the passenger name record (PNR) database has basic information (name, ticketing, itinerary) but can also include information required by many countries (e.g., date of birth, gender, passport details).

Prior to boarding, airlines use the IATA Timatic database system to verify that passengers have the required documents (e.g., passport, visa, health) for their destination and any transit point(s).

The governments of the United States, United Kingdom, and Canada require that all airlines collect Advanced Passenger Information (API/APIS) from all passengers prior to travel (within 72 hours prior to departure if booked in advance, or at time of booking if made less than 72 hours prior).

APIS asks for all names as written in your passport, gender, date of birth, nationality, country of residence; passport number, country of issue, and expiry date. You are not required to provide any other documentary information.




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What travel documents do I need at the airport?

Passport, Travel Visa and National ID Card As a result, you should ensure to always have an official identification document with you. You can even consider having multiple documents such as your passport, national ID card or driver's licence.

Do you need a visa to board a plane?

It's quite normal to book a flight before getting a visa. In fact (as I had to last week) you may have to produce the flight booking in order to secure the visa! As the accepted answer indicates if you don't have a visa (and you do require some kind of visa to land) they'll generally prevent you from boarding.

Do you need to complete advanced passenger information?

For security reasons, the US, most EU member states, and other countries now require airlines to provide details about their passengers before they travel. This is known as Advance Passenger Information (API). Your airline will let you know what they need from you.

What details do you need to check-in online?

In order to check-in online you will need your flight details, your PNR (aka booking number or confirmation number) and your passport number, if you are on an international flight. You also need to know the number of bags you'll be checking in.



Electronic Visa Records – how they work




More answers regarding what visa details have to be included in the airline records?

Answer 2

First of all, it is absolutely irrelevant what details you put into check in (or ticket purchase) forms, outside of your name. Nobody cares about them and airlines just throw away whatever you entered during check-in when they swipe your passport at the gate.

However for flights outbound to the US you can make your life a tiny bit easier by entering the correct details of whatever passport contains your US visa. This would allow you to check in online rather than checking in at the airport, although that's not a big time saver if you have checked in luggage and selected your seat in advance. On the flight back to India you can enter whatever you want to the check in form and it won't affect anything as India doesn't require airlines to verify visas before online check-in.

Enjoy your flight :)

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